Studio Harding respects your privacy and is committed to protecting your personal information. This Privacy Policy explains what information I collect, how and why I use it, and the rights you have in relation to your personal data.Studio Harding is operated by Kirby Harding as a sole trader in the United Kingdom.For the purposes of UK data protection law, Studio Harding is the data controller responsible for your personal information.If you have any questions about this Privacy Policy or how your information is handled, please contact:Studio Harding Email:hello@studioharding.co.uk
INFORMATION I COLLECT
I may collect personal information when you enquire, communicate with Studio Harding or become a client.This may include:Your name and your partner’s nameEmail address and other contact informationWedding date and locationVenue detailsGuest numbersWedding budgetDetails about your wedding plans and preferencesInformation you provide during consultations, emails, forms or other correspondenceInformation necessary to provide wedding planning, styling or coordination servicesTechnical information relating to your use of this website, where collected through cookies or website analyticsI only ask for information that is relevant to responding to your enquiry, working with you or operating Studio Harding.
HOW I USE YOUR INFORMATION
Your information may be used to:Respond to enquiries and communicate with youAssess availability and whether Studio Harding is the right fit for your weddingPrepare proposals, contracts and invoicesProvide wedding planning, styling and coordination servicesResearch, contact and manage venues and suppliers on your behalfManage bookings and paymentsMaintain appropriate business and financial recordsOperate and improve the Studio Harding website and servicesMeet legal, tax and regulatory obligationsI will not sell your personal information.
LAWFUL BASIS FOR USING YOUR INFORMATION
Under UK data protection law, I must have a lawful basis for processing your personal information.Depending on the circumstances, I may process your information because:It is necessary to take steps at your request before entering into a contract, such as responding to an enquiry or preparing a proposal.It is necessary to perform a contract with you once you become a Studio Harding client.I have a legal obligation to retain or process certain information, including information required for accounting and tax purposes.It is in my legitimate interests to operate and manage Studio Harding, communicate with prospective and existing clients, maintain appropriate business records and improve my services, provided those interests do not override your rights and interests.You have given your consent, where consent is specifically required.Where processing is based on consent, you may withdraw that consent at any time.
SHARING YOUR INFORMATION
I may share relevant personal information with trusted third parties where necessary to operate Studio Harding or provide services to you.These may include:Wedding venues and suppliers involved in your weddingFreelancers or assistants working with Studio Harding where necessary for your weddingWebsite, email and cloud-storage providersAccounting, invoicing and payment providersProfessional advisers where necessaryGovernment, regulatory or law-enforcement authorities where legally requiredOnly information reasonably necessary for the relevant purpose will be shared.Where I contact a venue or supplier on your behalf, this may involve sharing information such as your names, wedding date, guest numbers, requirements and other relevant wedding details.
SQUARESPACE & WEBSITE DATA
The Studio Harding website is hosted using Squarespace. When you submit an enquiry through the website, the information you enter into the form is processed through Squarespace and delivered to Studio Harding. Squarespace may also process technical information relating to website visits and may use cookies and similar technologies to operate the website and provide analytics.
INTERNATIONAL DATA TRANSFERS
Studio Harding plans weddings internationally and works with venues and suppliers outside the United Kingdom, particularly in Italy. Where necessary to provide services to you, relevant information may therefore be shared with suppliers or venues outside the UK. Some of the technology providers used to operate Studio Harding may also process or store information outside the UK. Where applicable, appropriate safeguards required by data protection law will be relied upon.
HOW LONG I KEEP YOUR INFORMATION
I will only retain personal information for as long as reasonably necessary for the purpose for which it was collected, including to provide services and meet legal, accounting or reporting requirements. Enquiries that do not result in a booking will not be kept indefinitely. Information relating to clients and financial transactions may need to be retained for longer periods where required for tax, accounting, contractual or legal purposes. When information is no longer required, it will be securely deleted or anonymised where appropriate.
COOKIES
This website may use cookies and similar technologies to operate correctly, understand how visitors use the site and improve the website experience.Some cookies are essential for the website to function. Other cookies, including certain analytics cookies, may require your consent.Where required, you will be given the opportunity to manage your cookie preferences through the website’s cookie banner.
MARKETING
I will not add you to a marketing mailing list simply because you submit a wedding enquiry.If Studio Harding introduces email marketing in the future, your information will only be used for this purpose where there is an appropriate lawful basis, and you will be able to unsubscribe from marketing communications.
YOUR DATA PROTECTION RIGHTS
Depending on the circumstances, UK data protection law gives you rights relating to your personal information.These may include the right to:Request access to the personal information held about youAsk for inaccurate information to be correctedRequest deletion of your personal information in certain circumstancesRequest restriction of the way your information is usedObject to certain uses of your personal informationRequest transfer of certain informationWithdraw consent where processing relies upon your consentTo exercise any of these rights, please contact hello@studioharding.co.uk.You will not normally be charged for exercising your rights.
COMPLAINTS
If you have concerns about how Studio Harding handles your personal information, please contact me first at hello@studioharding.co.uk so I can try to resolve the issue.You also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK regulator responsible for data protection.
CHANGES TO THIS POLICY
This Privacy Policy may be updated from time to time to reflect changes to Studio Harding, the services I use or applicable legal requirements.
The latest version will always be available on this website.